You’ve found the perfect job candidate, and they just accepted your offer. Now, you just need to spend hours organizing files to onboard them.
But what if you used hiring software that handled everything for you? Instead of spending hours on each employee, you can spend more time on other tasks to grow the business.
Read on to learn about the best onboarding programs and how to choose which is right for you.
BambooHR
BambooHR is one of the most popular HR software options out there. It lets you track people even before you decide to hire them, so you can stay on top of ideal applicants.
You can also use it for performance management and to house an employee database after you onboard employees. Then, you won’t have to have one program for applications, another for onboarding, and another for current workers.
Plus, the software gives you access to webinars and other content to help you use it effectively. You can develop custom workflows, and the interface is easy to use.
Unfortunately, you’ll need a separate program to handle employee payroll. And BambooHR doesn’t work super well on mobile devices, but it’s great on computers.
ClearCompany
If you want something that’s very user-friendly, consider ClearCompany. It covers each step of the way from recruiting new employees to tracking their performance once they’re on the job.
Small and medium-sized businesses will find this onboarding software useful because you can customize your plan. That way, you don’t have to pay for more space than what you need, and you can upgrade as your team grows.
The dashboard makes it easy for you to track your employees throughout their entire time at the company. Unlike BambooHR, ClearCompany does have a payroll feature to help with that.
It also works well on mobile devices, so you and your employees can use it anywhere. However, there aren’t a ton of reporting features to help you track employees.
WorkBright
WorkBright is perfect for companies that want to offer flexibility to their new hires. Your employees can use their mobile phones to take and upload images of important documents, like certifications.
The employee onboarding software will also send reminders so that your new employees can finish everything before they start working. Then, their files will go into WorkBright’s digital filing cabinet for you to access.
While it doesn’t feature payroll directly, you can integrate the platform with your payroll program. And since everything is online, you don’t have to waste as much time when your employee finally starts.
If you need to hire a lot of people at once, this tool is great because each profile takes a minute to create. Check out https://WorkBright.com/employee-onboarding-software/ to learn more about the program.
Lessonly
Does your business focus on sales or customer service? Consider using specialist onboarding software, like Lessonly. The program lets you add courses and quizzes to help train your new employees.
You also have your new hires practice interacting with customers right in Lessonly. The interface is easy for you to use, and they offer great customer service.
Plus, you can integrate the software with Slack and Salesforce to help your new hires get started with work. As a manager, you can grade the materials that your new hires complete, so you can make sure they’re ready to start working with customers.
Unfortunately, there aren’t a ton of options when it comes to reporting. And you can’t import or export materials, so you should make sure you want to use Lessonly long term.
GoCo
GoCo is fantastic if you want to automate the hiring process. The program will handle getting the necessary documents from your new employees, including W-4s, work eligibility documents, and contracts.
You can also let your employees use GoCo to enroll in certain benefits that your company offers, like health insurance. They can also adjust their payroll deductions, which can save your HR department a lot of time.
As a business owner, you get access to benefit advisors so that you can make sure to comply with laws and regulations. What’s more, you can start using the software for free for hiring and onboarding.
However, you’ll need to pay to manage benefits and integrate your payroll. Also, the program can have issues with latency.
ExactHire
If you want to use employee onboarding software in the cloud, consider ExactHire. You can use it to track applications, check on references, and trigger reminders.
When you hire someone, you can set up training assignments and custom workflows. And the platform works with E-Verify, so your employees can sign forms before they step foot in the office.
ExactHire is great if you want something to focus on the hiring process. But you’ll need another program to handle current employees since this platform is more specialized.
The software starts at a base monthly rate, but you’ll need to pay more if your company hires more often. So consider that sort of pricing structure will help or hinder your profits.
Kin HR
Kin HR is a general HR software option, and it has some good onboarding features. You can use it to send tasks to everyone involved in hiring someone, from other HR team members to the new hire’s manager.
The program features team calendars and can track paid time off. It’s also great for managing employee data, such as contact information.
Kin HR is particularly useful for small businesses because it has a low cost per user, and you don’t have to sign a contract. If your business outgrows it, you can move on.
Unfortunately, not all of their plans come with onboarding features. However, the lowest tier that does include onboarding costs about the same as other onboarding programs.
HR Cloud
If you want to handle onboarding and overall employee management, consider using HR Cloud. It lets you automate the hiring process so that your business can save time and money.
Your new hires can view company handbooks and other documents so that they can start training. Employees can sign required documents, and HR Cloud can make sure the documents match government records.
HR Cloud has a mobile app that your employees can use when they aren’t in the office. That way, you can still receive documents and other information without having to wait.
Unfortunately, you’ll need to get a quote to figure out how much the software will cost you. But that does mean you can get a plan that meets the needs of your specific business.
How Do You Onboard New Employees?
You onboard new employees by giving them certain essential documents, like tax forms. The process may also involve some basic training to help the person settle into their position.
With the right hiring software, you can start the onboarding process before someone’s first day. That way, you can stay in contact with them after the interview, and you can save time when they start work.
Hiring software can also help you communicate your expectations, send a welcome package, and set up their workstation. Once your employee is ready for their first day, they can jump right in.
Why Do You Need Hiring Software?
While you can onboard employees with paper forms or a compilation of forms and files you send through email, software makes it much easier. The best HR software has tools so that you don’t forget any forms or other essentials.
Plus, your new employees can easily access the hiring software, and you can automate certain tasks. That way, you don’t have to send emails with each new file or update that you need.
How to Choose Hiring Software
When looking at employee onboarding software, you can find tons of options. But you might not know which program is the best for your business.
No matter your company size or industry, the best hiring program can make a world of difference. Consider the following factors to help make your choice.
Features
First, you should look at any features you want, such as support for specific documents or automatic reminders. Consider if you want to use a program like E-Verify to make sure documents are correct.
If you have another HR program, you can look for software specific for hiring. However, you might want something more comprehensive if your HR tools are all on paper.
Even if you use digital files, consider if they’re all over in different folders on your computer. Setting up hiring software can help you organize everything to make the process go more smoothly the next time you hire someone.
Another thing to consider is if how you plan to train new hires. Programs like Lessonly make it easy to hire and train people in one place, so you don’t need to spread yourself or others too thin.
Automation
A specific type of feature to consider is how much the HR software can automate. If you still have to manually send tax forms and other documents, you won’t save much time.
So think about getting a hiring program that does send those automatically when you add a new hire. And consider if you want the program to also send automatic reminders.
While a new hire might be excited to work for you, they may have to finish up at an old job. The initial email with forms can easily get lost in their inbox.
Size
Next, you should think about how big your company is and how often you hire new employees. A big corporation might need more features than a small business that only hires one or two people a month.
However, a bigger corporation might not need to pay as much. If you have a low employee turnover rate, you might be able to get by with a basic onboarding plan.
Still, the bigger your company, the more likely you’ll need to hire employees frequently. When that’s the case, you don’t want to have to spend hours on each candidate.
Compatibility
Many HR programs are available in the cloud and on a browser, so this may not matter that much. But you should consider what operating systems and browsers are compatible with a particular program.
Then, you can make sure that your HR team and new hires can use the system. For example, WorkBright is easy to use on mobile, so hires can set up their profiles anywhere.
You may also want to consider if your payroll software integrates with a particular hiring program. That way, you can use all of your HR systems together.
On the other hand, you can choose a program that has payroll as a feature itself. You can ditch your payroll software and move new and existing employees to the new system to simplify your workflow.
Price
Of course, you should also consider how much your company can afford to spend on hiring software. Consider your overall business budget and your HR budget.
Then, you can look for a program that has the features you need at a price that your company can pay. Similarly, decide if you want to pay a flat rate or per hire. Flat rates are predictable, but you can save a lot if you pay per hire if you don’t hire often.
Be sure to evaluate your company budget as you grow so that you can switch to a better system if necessary. That way, you can always use a program that suits your needs at the time.
The right price now might not be the right one in the future. But that doesn’t mean you can’t change programs to fit your needs.
Which Hiring Software Will You Use?
Whether you’re just starting a business or need to redo your HR systems, you need the best hiring software you can get. Then, you won’t have to spend as much time tracking applications and onboarding new employees.
All of the programs on this list offer fantastic features, but WorkBright stands out for its ease of use and mobile features. Be sure to keep it in mind when you’re ready to switch platforms.
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